Event Experts: Turn-key Event Planning

Freelance & Fractional Event Planning | 25+ Years Experience | Based in Dallas, TX – Available Nationwide

With 25+ years of producing unforgettable events and an average of $1M in yearly event revenue, I offer high-level planning and production for everything from travel formals and private celebrations to corporate activations and artist showcases.

As the founder of Event Experts Live LLC, I’ve led 100–150 events annually across the U.S.—and now I’m opening up my availability for freelance and part-time consulting work. If you need a trusted, experienced partner without taking on a full-time hire, I’m here to help.

💼 Services Offered:
• Full-Cycle Event Planning – End-to-end support for galas, festivals, formals, brand events, and travel weekends
• Fractional Ops & Logistics Management – On-call strategy, staffing, and coordination without the overhead
• Venue Sourcing – 100+ trusted venue relationships across Dallas-Fort Worth and beyond
• Artist & Entertainment Booking – National talent, local musicians, DJs, interactive performers, and brand activations
• Budgeting, Vendor Negotiation, & Day-of Execution – Clear pricing, cost control, and flawless delivery
• Destination Events – Certified to manage hotels, transportation, itineraries, and on-site logistics
• Sponsorship Strategy & Experiential Integration – Especially in the collegiate market

📌 Certifications & Licenses:
• IATA Certified Travel Planner
• TABC Alcohol Certification
• Texas Food Handler License

📍 Add-On Services & Rentals:
• Nightclub Rentals & Private Buyouts – Secure top venues for exclusive events
• Photography / Video – Recap reels, event coverage, and social content
• Foam Machines, Neon Signs, Flower Walls, Balloon Installations – Custom decor & event aesthetics
• Catering / Beverage Services – Staffed, licensed, and fully equipped for any format
• A/V & Production – From simple PA systems to full-scale stage, sound, and lighting

With over 25 years of hands-on experience and an average of $1M in yearly event revenue, I specialize in producing high-impact events across the U.S.—from luxury travel formals and artist parties to corporate activations, private celebrations, and full-service weekend experiences.
I'm the founder of Event Experts Live LLC, but I’m currently available for freelance and fractional event planning work. I support clients who need experienced, dependable help—without the overhead of a full-time hire. Whether you need start-to-finish planning, short-term coordination, or behind-the-scenes strategy, I can step in and deliver.

Available for:
* One-off or recurring event planning projects
* Fractional event coordination & operations
* Venue sourcing & consulting – with relationships at 100+ venues across DFW and beyond
* Artist booking & entertainment – including national talent, local bands, DJs, specialty performers, and interactive brand activations
* Budget management, vendor negotiation & day-of onsite coordination
* Destination formal & travel weekend planning
* Sponsorship strategy & brand activation – especially in the collegiate space

In addition to event logistics, I help brands and organizations maximize impact through smart, scalable sponsorships. From structuring offers and designing activations to executing onsite integrations, I’ve helped brands connect directly with thousands of college students through events that balance experience with exposure.

Certifications & Licenses:
* IATA Certified Travel Planner
* TABC Alcohol Certification
* Texas Food Handler Certification

If you’re planning something unique, complex, or high-volume—I’m ready to help make it a success.
Let’s connect.

🎯 Event Planning & Production
Full-service planning for events of all sizes—from intimate dinners to 5,000+ guest takeovers. Includes timeline development, vendor management, budgeting, and onsite execution. Ideal for clients who want start-to-finish support.

🏢 Venue Sourcing & Logistics
Need the perfect venue? I have relationships with over 100 venues across DFW and beyond. I handle tours, bookings, permit coordination, and layout planning to ensure a smooth, guest-friendly experience.

🎤 Artist Booking & Entertainment
From national headliners to local bands, DJs, and specialty acts—I’ll match your event with the right talent and handle all negotiations, contracts, and rider fulfillment. Activations and interactive entertainment available.

💼 Fractional Event Management
Ongoing support without a full-time hire. Ideal for venues, brands, or agencies needing expert help with event ops, staffing, or logistics. Available weekly, monthly, or project-based.

🥂 Hospitality & Guest Experience
Flawless guest flow, branded touchpoints, and onsite coordination. Whether it’s a rooftop formal or a destination weekend, I ensure every detail is dialed in for a seamless guest experience.

✈️ Travel Formal & Destination Event Planning
IATA-certified travel planner with experience managing lodging, transportation, and itineraries for multi-day experiences. Includes booking, staffing, venue selection, and guest management from start to finish.

📢 Sponsorship Strategy & Brand Activation
Specializing in the collegiate market. I design and execute sponsor-friendly experiences that connect brands to thousands of students—through event partnerships, activations, and on-campus campaigns.

💃 Nightclub Rentals & Buyouts
Want the entire club to yourself? I coordinate full or partial nightclub rentals for private parties, formals, and brand activations. Includes venue negotiation, VIP entry, staffing, and custom programming.

📸 Photography & Video Services
From red carpet step-and-repeats to cinematic recap reels, I provide experienced photographers and videographers who capture your event’s energy and story—edited and delivered with fast turnaround.

🫧 Foam Party Machine Rentals
Bring the chaos—in the best way. We offer commercial-grade foam cannons for pool parties, late-night events, and themed activations. Includes setup, operation, and cleanup.

🌸 Flower Walls & Custom Bouquets
Add elegance with fresh floral installations, from Instagram-worthy flower walls to hand-arranged centerpieces and custom bouquets. Options for fresh or faux available.

💡 Neon Signs & Custom Lettering
Make your message glow. We offer eye-catching neon signs—pre-designed or custom—for photo ops, decor, or stage backdrops. Available for rental or purchase.

🎈 Balloons & Event Decor
From organic balloon garlands to over-the-top installations, we design and install decor that transforms any space. Combine with signage, florals, and backdrops for a cohesive look.

🍽️ Catering & Beverage Service
We offer full-service catering and bar options—from casual buffet setups to premium cocktail service. Includes staffing, bar rentals, TABC-certified bartenders, and menu customization.

🔊 Event Production & A/V Rentals
Whether you need a single speaker and mic or full-scale festival production, we’ve got you covered. We handle sound, lighting, staging, LED walls, CO₂, lasers, and more—with skilled techs to run it all.

Technical Requirements

At Event Experts, we offer highly customizable event services—from intimate gatherings to full-scale productions. Below is a general guide to our technical and logistical requirements, depending on your selected services:

🎤 Live Entertainment & Artist Performances

Power: Minimum 2 separate 20-amp circuits (for DJ setups or small bands)
Stage: Optional, but recommended for crowds over 75 guests
Sound: We provide scalable sound systems (from 2-speaker setups to full festival rigs); please confirm venue noise ordinances
Lighting: Basic dance floor lighting included; enhanced lighting packages available
🎧 DJ or Emcee Services

6-ft or 8-ft table with power access
Shaded or covered area if outdoors
Load-in access minimum 1 hour prior to event start
🍸 Bar & Beverage Services

Dedicated space for bar setup (minimum 10’ x 10’ for full-service setup)
Flat, shaded area if outdoors
Access to ice or cold storage recommended (can be provided upon request)
Power access for lighting or signage (if applicable)
📸 Photo, Video & Social Media Booths

Minimum 8’ x 8’ footprint
Power access for lighting or digital backdrops
Indoor or weatherproofed space if electronics are involved
🎈 Decor, Florals, Neon Signs & Balloon Installations

Early access required for large installs (1–4 hours depending on scope)
Wall hooks, pipe & drape, or freestanding options available
Venue approval may be needed for certain installs (adhesives, florals, foam machines, etc.)
🔊 A/V, Staging & Production

Site walk-through required for large-scale productions
Access to dedicated circuits or venue power plan
Flat surface for stage setup; minimum ceiling clearance for indoor lighting installs
Event insurance and licensed tech staff included