Event Coordination by Rubal

Services Provided
~ Preparation for your Event ~
Initial consultation to explain the coordination process
Unlimited E-mail contact
Two weeks prior to the ceremony, all vendors listed on the contract will be contacted to
verify details of their services
Contact all vendors listed on the contract to finalize any payment due one week prior to the
ceremony
Create Custom timeline for your event(s)
~ Wedding Day ~
Coordinate all dynamic facets of your day into a seamless and polished event: vendor
management, attend to guests needs & inquiries, facilitate solutions to any unexpected /
challenging situations that may arise, etc.
Up to 10 hours of service on your event day
Setup and organize items such as place cards, programs, guest book, license, rings etc.
Oversee all wedding day deliveries
Ensure the design of the venue appears as anticipated
Direct the wedding party so they are in the proper place at the proper time including
entrances, dances, speeches and exits etc.
Deliver payment to vendors requiring payment the day of the wedding
Liaison with DJ to coordinate events and announcements throughout the reception - giving
heads up to parties involved to ensure organization
Collect gifts, toasting flutes, cake cutter, guest book or sign in, & pictures and ensure they reach the proper vehicle or on-site hotel room