Now that Christmas is around the corner, lots of families are booking jolly ol’ Saint Nick for surprise home visits. We heard from one of our favorite Santas—Santa True—who gave us plenty of tips to help your home visit go off without a hitch. (And while this article focuses on Santa as our example, there are wonderful Mrs. Clauses and other holiday entertainers who also do home visits!)
What to Expect from Your Visit from Santa Claus
Every home visit is different, but here are some things you might expect:
- A special entrance from Santa
- Meet and greet
- Photo opportunities
- “Chair time” when kids (and adults!) can sit with Santa individually
- Q and As with Santa
- Performances such as singing, storytelling, or reading The Night Before Christmas
- Handing out gifts
- A hearty goodbye and magical exit
Before Your Visit from Santa Claus
Plan ahead and stay in touch with Santa before the day arrives so your home visit is a guaranteed success.
Talk with your performer
This is not their first sleigh ride and they often have a wealth of tips and ideas that can help you. Every performer approaches events differently and you will have special things in mind as well. Call them, chat, and make certain to finalize your plans before the season is too busy.
Share key details about the event
Your performer will need to know how many people will be there and what ages. Be sure to share the names of the children; Santa will do his best to remember them. You can also introduce them simply, such as, “Santa, this is Suzy who is seven years old, and Michael just turned nine.”
Share special considerations
Santa is happy to accommodate special needs for those he visits. He should also know about any language barriers or cultural considerations ahead of time.
Make sure Santa can get in
If you live in a gated community or have a special entrance in mind, make sure to share access codes and directions ahead of time.
Stay in communication
Santa needs the cell phone number of someone designated to wait for his text message that he is ready to make his entrance. Your point person should make sure their phone is fully charged, keep an eye on their messages, and be prepared to help if there are any issues.
Think about reminders of sadness or loss
If there’s been the passing of a loved one recently or someone is currently stationed overseas, it helps Santa to know, just to avoid touching on issues. And if you have someone missing from the event, Santa could help you record a special message for them.
Don’t forget the elves!
Does your family participate in “Elf on the Shelf”? Santa loves being “in” on this tradition! But it helps Santa to know the name of those elves and what they have been up to.
Preparing for the Day of Your Visit from Santa Claus
There are several things to consider as you get your home ready for Santa on the day of your event.
Reserve a spot for Santa’s sleigh
Parking is important, especially if it’s limited (or your house is on a hill). Ask your Santa if they need a space reserved for them. One great method: Have someone park in Santa’s spot, then right before he arrives, pull the car out and leave a sign that says “Reserved for Santa.”
Prepare your seating arrangements
After Santa makes his entrance, he should have a designated place to sit. The best kind of chair for Santa is a strong one, preferably with a straight back and without arms. When Santa has someone in his lap, he needs his feet flat on the floor. Often a dining room table chair will work just fine, and you can dress it up with a pretty Christmas blanket. Forest green or dark blue looks great in photos!
Where to put Santa’s chair
We recommend putting it near the Christmas tree or someplace well-lit with a festive background. Avoid putting Santa near the roaring fireplace; he’s already very warm. Keeping the house a little cooler is great for Ol’ St. Nick. Avoid putting him in front of lots of glass because you’ll get flash bounce and glare in your photos. Arrange the chair so the kids can sit down in front of him.
Think about background noise
A Christmas performance is for the whole family. When the music is blaring or the crowd is loud and rowdy, some of the magic will be lost if Santa can’t be heard. While Santa is there, have everybody join in and have your revelers tone it down until Santa heads for the sleigh.
Have your payment ready
If you arranged your Santa visit with a split payment (a deposit paid earlier with the remainder due at the time of the visit) or if you want to give Santa a holiday tip, the best method is to have the payment and/or tip in a Christmas card and envelope at the front door, ready to hand to Santa when he comes in. When you book a Santa Claus on GigSalad, you’ll pay the entire balance upfront so you don’t have to worry about paying anything (except a tip, if desired) on the day of the event.
During Your Visit from Santa Claus
Parties can always get a little hectic, so stay on track and keep your guests happy with these tips.
Be a friendly host
Introduce Santa to both kids and adults; Christmas is for the kid in all of us!
Help Santa stay on time
Santa may have other families to visit, so be mindful of his dedicated time with you.
Assist with the details
Understand that Santa won’t be able to memorize every name. If you have a tradition, like a special cookie or nicknames or customs, let your Santa know in advance, and again at the event. Maybe remind him “of that time Santa brought something special” if this would be meaningful to the audience.
Be upbeat and get everyone to join in on songs, stories, and other activities. If you show enthusiasm, others will too!
Coordinate the kids
As cute as it might be, sometimes it’s best not to put all the kids together. The younger, squirmier kiddos should stay in their parent’s laps. If a child is having a meltdown, have someone assigned to help them go somewhere where they can calm down.
Remember that all performances have unique pacing and rhythm based on your guests and home atmosphere. Be flexible and allow the timing to flow naturally.
Passing Out Gifts
Presents are the biggest part of Christmas! The big man in red is a pro at gift-giving, but there are a few things you can do to help him out.
Make sure Santa can find your gifts
Put your presents in a large plastic trash bag marked with a bright ribbon. Make sure it’s easily accessible and able to be lifted into Santa’s bag. If there are lots of presents or they are extremely heavy, get some elf hats and have a few helpers meet Santa outside. Remember, if you cannot carry all the gifts at once, it might be hard to have Santa carry all of them at the same time, too.
Don’t count on labels
Write the name clearly in large print with a marker directly onto the wrapping paper. Labels usually fall off in Santa’s bag. If this is a group gathering, make certain you can distinguish between people with the same name. If the names might be challenging, have someone help Santa with the pronunciations.
Have backup gifts
If this event includes many families, have a few small backup gifts just in case someone did not get the word. Stuffed animals and gift cards work well. You could even pass them over saying, “Oh, Santa, you dropped these.”
Decide how to open gifts
Of course, you can just hand them out and open them. Little kids will often just do this anyway. But another fun way is called a “Countdown and Out.” Santa hands out the presents, but everyone waits to open them until Santa is leaving. Santa starts the countdown, saying, “5, 4, 3, 2, 1… Merry Christmas!” Then the paper flies! The advantage is that Santa leaves on a high point, and no one tries to follow him out to see the reindeer. In fact, assign someone to make sure the kids don’t follow him outside.
Taking Photos with Santa Claus
Meeting Santa always needs photographic evidence, so make sure you’re ready for this important task. Don’t want the pressure on you? Hire a photographer instead!
Charge your batteries
Have all your cameras and smartphones ready, fully charged, connected to wi-fi, and prepared before the event begins.
Take photos first
Try to get the photos done early in the event. You’ll have time to get everything you want and folks are still fresh with the wonder of the visit. Then you can relax and just visit!
Photos with pets
Santa is usually good with pets, but if you want photos with pets, there should be a lap blanket and plenty of advanced notice. If Santa has to visit someone else that day who is allergic to pets, he might not be able to hold your pet for the photo. Instead, he will ask you to hold them and stand or sit nearby.
Santa Claus Reminders
✔ Santa is not likely to tell children they are on the naughty list, even if you ask him to.
✔ Santa is not likely to eat or drink, beyond a few nibbles or sips. A bottle of water is always welcome. However, it might be difficult to keep a beard pristine and white gloves stain easily.
✔ Santa will not accept any drink that is alcoholic. Remember, he has to drive the sleigh.
Lastly, if you really enjoy the visit, please leave a great review and give referrals. And if possible, send Santa any photos that can be shared. That way, you help support the Arts and make even more Christmas magic possible for those in your community!
Are you looking for a Santa to make a surprise visit to your home? Search for local professionals and book the best at GigSalad.
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Santa True has over 30+ years of storytelling experience and loves making folks smile with his singing, storytelling, and truly interactive style. As a Santa, he has done commercials, corporate events, photo shoots, parades, and countless home visits making him an expert in all things St. Nick!